Decision Not to Do Business Declining to Do Business Thank the reader for his or her interest in your product, service, or organization.
Letterhead offers writing on company letterhead professional appearance and is also informative. Other companies and potential clients will receive the letters that are printed on company letterhead, so it is important to know how to set up a business letter on company letterhead properly.
Items you will need Word processing software Ruler Change the margins of your document. More than likely, your workplace has a word processing software such as Microsoft Word installed for typing letters.
The preset margins in Word will likely be different than the margins of your company letterhead. Change the margins to match your letterhead by going to the "File" menu and clicking on "Page Setup.
Business correspondence should be left-aligned, meaning all parts of your letter should begin at the same margin on the left hand side of the page. You can "justify" the letter, which makes it line up on both sides.
But justifying a block of text often leaves large spaces between words and letters in each line. Leave six spaces between the letterhead and the date. Just press "Enter" six times and type the first line of your letter, which should be the date that you are writing the letter.
You should include a title, such as Mr. Beneath the name, type out the complete mailing address. Use a formal name and a colon to greet the recipient. Press "Enter" two times and write the body of your letter. The entire letter should be single-spaced, including the body.
Do not indent your paragraphs.
Simply put a single space between them. Space two times at the end of the body of the letter as well.
Close and sign the letter. In a business letter, you should use a formal closing, such as "Sincerely" followed by a comma.
Press "Enter" four times after the closing and type your name. Once the letter is printed on company letterhead, sign the letter in the space between the closing and your typed name. About the Author Alexis Lawrence is a freelance writer, filmmaker and photographer with extensive experience in digital video, book publishing and graphic design.
An avid traveler, Lawrence has visited at least 10 cities on each inhabitable continent. She has attended several universities and holds a Bachelor of Science in English.
Cite this Article A tool to create a citation to reference this article Cite this Article.A letter of commendation or commendation letter is an unsolicited letter of recommendation and is worded similar to a typical recommendation letter.
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The Online Writing Lab (OWL) at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue.
The separate-page memorandum for record (commonly referred to as Memo for Record, MR, or MFR) is used as an informal, in-house document.
It records information that is usually not recorded in writing (i.e., phone calls or meeting summaries) and passes it on to others.